Role Models.

Operations Assistant
New York

The Operations Assistant will report to the Associate Director of Facilities & Facilities Manager on the following job functions:


Copy Center

  • Digital print production experience.
  • Complete multiple projects at one time.
  • Operate production printers and copiers: configure settings, manage job queues and select output formats.
  • Process and manipulate electronic files.
  • Hyperlinks, add & delete bookmarks experience.
  • Print hard copy paper documents from electronic files.
  • Scan paper documents into electronic files.
  • Create fully customizable tabs.
  • Create labels to title various folders or redwelds.
  • Create miniature versions of standard size books or documents.
  • Number physical documents or electronic files.
  • Produce job proofs for customer review and approval.
  • Convert and batch print documents such as PDF, Word, and Excel files.
  • Process files from a fiery command workstation.
  • Monitor printed product to maintain quality standards.
  • Complete binding requirements from hardcopy productions (i.e. Velo, Spiral, Wire, Acco and 3-ring).
  • Perform daily quality checks on equipment, calibrate and maintain image quality.
  • Participate in cross-training and perform other duties as needed.

Mail Room

  • Process, sort and deliver all incoming and outgoing mail according to Firm’s procedures, goals, and deadlines.
  • Accept, calculate and apply postage for domestic, international, and special mail services.
  • Process all incoming and outgoing FedEx, DHL, and UPS shipments using Pitney Bowes Send Suite Live application. Track shipments as necessary.
  • Online ordering of mail service and office supplies via a third-party provider.
  • Work in coordination with department staff on all incoming and outgoing messenger requests.
  • Deliver supplies, large parcels, publications, etc. to office.


  • Clean pantries and lunch room each morning and throughout the day to ensure they are stocked with supplies (coffee, tea, paper and plastic goods, etc.)
  • Check Conference Rooms each morning and throughout the day and prepare them for daily activity.
  • Perform hourly walk-through of all bathrooms to check for cleaning needs.
  • Perform daily and periodic walk-through of the entire office space to check for cleaning needs.
  • Complete recycle pickups daily.
  • Complete all beverage and food set-ups for meetings and clean-ups afterwards.
  • Respond to emergency calls throughout the day as needed.
  • Responsible for moves and builds of office furniture as required.


  • The candidate should have a minimum of 5 years of work history in support services/reprographics/digital print production.
  • Knowledge of Canon multifunctional devices, Copitrak chargeback system, and various types of binding equipment required.
  • Knowledge of Pitney Bowes Mailing Systems and basic website use including FedEx, Messenger, as well as other Couriers.
  • Knowledge of relativity media, printing from FTP/drop box, or zip and pdf files from Nuance, preferred.
  • Advanced troubleshooting and problem-solving skills.
  • Ability to maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude.
  • Ability to communicate effectively with other employees of the organization.
  • Additional duties and responsibilities may be added at the discretion of the Facilities Manager.
  • Some knowledge of hanging art and light handyman work, etc.

Competitive salary and comprehensive benefits package. Please submit cover letter with resume by email to: HR-Resumes@kasowitz.com


Kasowitz Benson Torres LLP is an equal opportunity employer. Every individual has the right to work in a professional environment that promotes equal opportunity and prohibits discrimination and harassment. It is Kasowitz policy to ensure equal employment opportunity for all individuals, without discrimination or harassment on the basis of race, creed, color, religion, sex, age, national origin, citizenship status or alienage, disability, pregnancy or related medical issue, military or qualified veteran status, familial status, marital status, partnership status, sexual orientation, gender, including gender identity, gender expression or transition status, genetic predisposition or carrier status, status as a victim of domestic violence, stalking and/or sex offenses, sexual and reproductive health decisions, unemployment status, or any other basis protected by applicable federal, state and local laws. This policy applies to all aspects of an individual’s relationship with Kasowitz, including, without limitation, recruitment, hiring, training and development, promotion, compensation, discipline, termination, and all other terms and conditions of employment.